Open the Automator application included with your Mac to get started. To launch it with Spotlight search, press Command+Space, type “Automator,” and then press Enter. You can also navigate to Finder Applications Automator. RELATED: Everything New in macOS 10.14 Mojave, Available Now. Click “New Document” to get started. Mac Automation Scripting Guide. Apple’s official documentation for the Automation languages in OS X. Scriptable Swift App. An excellent tutorial from Ray Wenderlich on making a macOS Swift app scriptable.
One really nice thing about Mac OS X is the ease with which you can automate tasks. This comes down to AppleScript – an easy-to-learn scripting language for getting apps to do things – and Automator, a drag-and-drop tool for creating a series of automated actions, known as a workflow.
In this beginner Automator tutorial I’ll walk you through the process of creating a simple Automator workflow, from start to finish. The workflow, called “Zip and Send”, will zip up selected file(s) and automatically email the resulting zip archive to an address you specify.
Opening Automator
To run Automator, open your Applications folder in the Finder and double-click the Automator icon. When Automator starts, you can choose a starting point for a new workflow:
(Click image to enlarge)
These options just provide basic templates to get you going. Sims 4 male body mod. For now, just choose the Custom icon, as shown above, then click Choose.
About Automator Actions and Workflows
The Automator window contains an Actions/Variables area (on the left) and a Workflow pane (on the right):
(Click image to enlarge)
There’s also a small bottom-left pane that describes each action or variable.
What are actions, workflows and variables? I’ll cover variables in another tutorial; here we’ll concentrate on actions and workflows.
Actions are simple tasks that Automator asks other apps to carry out, such as “New Folder” or “Pause iTunes”. You string actions together to make a workflow, which is a script of tasks for Automator to run. You can then save your workflow and run it whenever you like.
Many actions have an output (such as a piece of text or a file name) that is then passed to the next action as an input. This is indicated by a little arrow symbol between the 2 actions:
Building the Workflow
Here you’ll create a simple but useful workflow to zip up some selected file(s) and email the zip file to a specified email address. Follow these steps to create the workflow:
1. Add an action to create a temporary folder for the zip archive
In the Actions/Variables pane click Files & Folders in the left-hand column, then drag the New Folder action in the right-hand column into the right-hand Workflow pane. Click the Name field in the action and type ArchiveTemp. Make sure Where is set to Desktop – this will create the ArchiveTemp folder on your Desktop:
(Click image to enlarge)
2. Add an action to get the items selected in the Finder
With Files & Folders still selected in the left-hand column, drag the Get Selected Finder Items action below your previously-created New Folder action in the workflow. This action grabs the names of any selected files and folders in the Finder and passes them as input to the next action:
(Click image to enlarge)
3. Add an action to remove the temporary folder from the selected items
Unfortunately the selected items grabbed by the second action will also include the ArchiveTemp folder created by the first action, so you need to remove this folder from the list of selected items. You can do this with the Filter Finder Items action. As before, drag this action below the other actions in your workflow. Set the first option to Name and the second option to is not equal to, then type ArchiveTemp into the box:
(Click image to enlarge)
4. Add an action to create the archive
Now you’re ready to add an action to create a Zip archive of the selected items. First though, you need to manually create the ArchiveTemp folder on your Desktop so you can tell the action where to save the archive. So right-click (or Control-click) your Desktop, choose New Folder, and name the folder ArchiveTemp.
Now switch back to Automator and drag the Create Archive action into the workflow, below the other actions. Click the Where option in the action, choose Other from the pop-up menu and select the ArchiveTemp folder that you just created on your Desktop. Leave the Save as box saying Same name as input – this will name the archive after the selected file (if more than one file was selected, it will call the archive simply “Archive.zip”):
![How to use automator for mac How to use automator for mac](https://koenig-media.raywenderlich.com/uploads/2013/12/Screen-Shot-2013-12-11-at-2.09.42-pm.png)
What Is Automator Application
(Click image to enlarge)
5. Add actions to send the email message
The next step in the workflow is to send the created archive file as an email attachment. Click Mail in the left hand column, then drag the New Mail Message action to the bottom of your workflow. Click the Options button at the bottom of the action to display the action options, then click the Show this action when the workflow runs checkbox. This will pop up a dialog prompting for the recipient and other details when the workflow is running:
(Click image to enlarge)
The New Mail Message action takes the archive file generated by the previous Create Archive action, and attaches the file to a new email message. Nikon alphaphot se manual.
To actually send the message, you need to use the Send Outgoing Messages action. Drag this action below the New Mail Message action in the workflow:
(Click image to enlarge)
6. Add actions to remove the temporary folder
That’s the archive created and emailed. All that’s left to do now is clean up by moving the ArchiveTemp folder to the Trash.
First, add an action to select the ArchiveTemp folder. Click Files & Folders in the left column, then drag the Get Specified Finder Items action to the bottom of your workflow. Click the Add button in the action, then in the dialog that appears choose the ArchiveTemp folder on your Desktop:
(Click image to enlarge)
Finally, drag in the Move Finder Items to Trash action to delete the ArchiveTemp folder:
(Click image to enlarge) How to use windirstat to clean up.
Testing the Workflow
You’ve now created your workflow! To test it, first switch to the Finder and click a (reasonably small) file or folder to select it. Then switch back to Automator and click the top-right Run button. You’ll see Automator moving through each action in your workflow. When it’s time to send the email, you’ll get a dialog asking you to enter the email details – do this, then click Continue:
(Click image to enlarge)
Automator now automatically composes and sends the email. Job done!
Saving the Workflow
The last step is to save your workflow so you can use it again later. There are a few different ways you can save workflows. In this example you’ll save your workflow as a Finder plug-in so you can run it straight from the Finder.
Choose File ⇨ Save As Plug-in, then make sure Finder is selected and enter Zip and Send. Click Save to save your workflow:
You can now easily zip and send any selected file(s) or folder(s) in the Finder. Select the item(s), then right-click (or Control-click) one of the items and choose More ⇨ Automator ⇨ Zip and Send:
(Click image to enlarge)
All done!
I hope you found this Automator tutorial helpful. Let me know if you like it and I’ll write some more tutorials! ?
Bookmark this post:
Automator For Mac Os X
Home > Articles > Apple > Operating Systems
␡- What Is AppleScript?
Page 1 of 4Next >
If you're an avid Mac user, you've probably heard of two technologies that seem sort of alike: Automator and AppleScript. Ben Waldie points out the differences and similarities in the two technologies, explaining when to use each one to save yourself some keystrokes (and headaches).
From the author of Apple Automator
Automator for Mac OS X 10.5 Leopard: Visual QuickStart Guide
Automator for Mac OS X 10.5 Leopard: Visual QuickStart Guide
Automator For Mac Os 7
For many Mac users, AppleScript and Automator are terms that bring about a sense of confusion. This is unfortunate, considering that both technologies are generally targeted at typical users (non-programmers, in other words) and designed to make life easier through automation.
Much of the confusion centers on the similarities between these two applications:
- Both automate time-consuming or repetitive tasks.
- Both interact with Mac applications.
- Both are targeted toward everyday Mac users.
But AppleScript and Automator are actually quite different. This article will attempt to clear up some of the confusion surrounding these technologies.
What Is AppleScript?
AppleScript is a scripting language that has been built into the Mac operating system since the early days of System 7. Like the rest of the operating system, AppleScript has steadily improved and expanded over the years.
With AppleScript, you write a script—essentially a set of instructions—to perform tasks within the existing applications on your Mac (the application must support AppleScript), or within the operating system itself. Scripts are typically written in an AppleScript editor such as Script Editor, which you can find in the following folder on your Mac:
After writing your script, you can run it from within Script Editor, or save it and run it as an application.
Aside from some basic user-interaction capabilities, AppleScripts don't normally have interfaces. Once launched, they simply appear in your Mac's dock, and they run virtually invisibly.
Unlike programming languages such as Objective-C and Java, AppleScript's syntax is much like the English language, which means that users can learn it quite easily with no prior scripting or programming experience. Mac users often create simple scripts by trial-and-error, or by copying and pasting together pieces of existing scripts found online.
Apple provides some sample scripts with AppleScript; look in the following folder on your Mac:
Even without any prior knowledge of AppleScript, if you open some of these scripts in Script Editor you'll probably be able to figure out what many of them do (see Figure 1).
Figure 1 The New Applications Window sample script.
Related Resources
- Book $55.99
- eBook (Watermarked) $55.99
- Web Edition $55.99